Event/Concessions Assistant

Job Summary

Responsible for the daily duties of the concession stands, including but not limited to: training and scheduling concessionaires, food preparation, customer service, cash handling, inventory control, merchandise & supply restocking and facility upkeep.
Assist Entertainment Coordinator with planning, promotion, supervision and implementation of events.

Essential Job Duties & Responsibilities

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Oversee operation of all concession stands, to include product selection and pricing.
• Be prepared to work concession stands as needed to fill in gaps.
• Oversee sanitation of each concessions facility.
• Work with Athletic Coordinator to ensure that staff follows safety guidelines set by the City.
• Place inventory orders and fill them appropriately, to include taking in weekly deliveries and stocking each concession stand appropriately.
• Work with Entertainment Coordinator to execute plans for events, set up of events and supervision of staff and volunteers.
• Assist in promotion of events by distributing flyers, hanging signs and brainstorming social media and advertising strategy.
• Aid with implementation of all ideas. Be prepared to work in any capacity needed to fill in gaps.Perform accurate profit/loss analyses for each concession stand.
• Maintain and/or develop appropriate inventory control procedures for each facility.
• Keep up with event attendance records and work with Entertainment Coordinator to prepare profit/loss reports for events.
• Make necessary inventory and procedural adjustments according to profit/loss analyses.
• Help develop or maintain departmental balance between service and profitability.
• Work closely with department head and supervisors to help develop a singular departmental vision. Work with Athletic Coordinator to schedule all concessions workers, as well as to train and supervise all concessions employees.
• Work with Entertainment Coordinator to plan appropriate concessions and beverage stock for each event, as well as make procedural suggestions and adjustments for each event.
• Maintain strong communication with Athletic Coordinator and Entertainment Coordinator.
• Stay abreast of all departmental activities and be prepared to service each activity appropriately.
• Must be prepared to attend departmental meetings in order to make recommendations for improvements.
• Aid in all assigned departmental activities, to include facility management and administration. Comprehensively aid in departmental quality control.
• Perform all additional duties as assigned or upon request.

Qualifications

Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training
Must have high school education or GED. Preferred Associates Degree

Experience
Business, restaurant, or events management experience

Licenses or Certifications Required
Valid Driver’s License from State of Residence.

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:

• Policies, rules and regulations of the City of Phenix City.

Ability to:

• Follow instructions and efficiently complete tasks.
• Exercise judgment, particularly in tasks involving safety of self and others or efficiency of operations.
• Work as member of a team.
• Read in order to comprehend operator and reference manuals.
• Write in order to prepare non-complex forms and records.
• Verbally communicate in order to converse with supervisors and co-workers regarding work-related activities.
• Calculate correct change and keep up with inventory, as well as develop profit vs. loss reports related to concessions sales as well as event attendance.
• Decipher sales trends in concession stands and make appropriate inventory adjustments.
• Work in a constant state of alertness and in a safe manner.

Physical Demands & Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment: Work location will primarily be outdoors at athletic facilities; however, assignment may also be indoors at recreation facilities

Physical Demands: See accompanying page for details

Key Working Relationship: Other Rec employees, league players, coaches and umpires, event or facility patrons

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:
1200 8th Avenue
Phenix City, AL 36867
Ph: 334 448-2706

Applications are available for pick up and drop Monday – Friday: 8 a.m. – 5 p.m. ET. You may also email your completed application with the required supporting documents.