Payroll Clerk

Job Summary

Under the direction of the Payroll Coordinator, assists in processing and maintaining certain payroll, Reviews timesheets from departments and enters accrual exceptions into the payroll system for processing of payroll. Prints checks and direct deposit advices and reports. Posts and balances vacation and sick leave accruals, processing of payroll and accounts payable for various vendors as generated thru payroll for payment. Documents and maintains records.

Essential Job Duties & Responsibilities

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Assists the Payroll Coordinator in processing the City’s payroll.
• Reviews timesheets from departments and enters accrual exceptions into the payroll system for processing of payroll.
• Prints checks and direct deposit advices and reports.
• Posts and balances vacation and sick leave, Balances general ledger payroll accounts.
• Prepares appropriate forms for vendor payments for accounts payable processing.
• Processes vendor payment upon competition of payroll within payroll system.
• Assists in monitoring and maintaining the self insurance fund and processing payments.
• Occasionally, completes wage verification statements, answers child support requests, and prepares monthly and annual retirement reports.
• Assists in 941 and W/2 preparation.
• Assists in entering new hire information ad current employee changes unto the Payroll System.
• Assists in researching laws and regulations relating to payroll issues.
• Assists in answering question from employees and vendors regarding payroll matters.
• Files and retrieves materials as needed.
• Compiles information, prepares and submits reports.
• Receives and distributes incoming mail.
• Copies forms or other documents used by the department.
• Fax documents as needed.
• Performs additional routine and non-routine duties as assigned for upon request.

Qualifications

Education & Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training
High school diploma or GED. College preferred.

Experience
One-two years experience in processing payroll, or equivalent combination of experience and training.

Licenses or Certifications Required
N/A

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:

• Payroll policies and procedures, and local, state and federal statues pertaining to payroll.

Ability to:

• Read, write, and utilize math skills to interpret, analyze and report on payroll functions and operations.
• Verbalize and communicate effectively to interact with employees, regulators, and vendors on payroll related matters.
• Perform accurate arithmetic calculations and prepare concise and complete payroll reports.
• Use word processing, spreadsheet, databases and specialized accounting/payroll software.

Physical Demands & Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment: Indoors with potential of overnight travel to attend and participate in meetings and trainings.

Physical Demands: See accompanying page for details

Key Working Relationship: Finance Director, Finance Staff other city employees and financial institutions

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:
1200 8th Avenue
Phenix City, AL 36867
Ph: 334 448-2706

Applications are available for pick up and drop Monday – Friday: 8 a.m. – 5 p.m. ET. You may also email your completed application with the required supporting documents.